FIGM Business Process Flowcharts

The Business Process Flowchart (BPF) is a graphical representation of how the process will be completed after MAGIC Go-Live.  The flowchart documents the steps or activities involved in the process, from the agency end user’s point of view. The Process Flowchart “Swim Lane” refers to the specific format of the flowchart that groups steps and activities according to the roles and/or organizational areas involved in the process.  Each “lane” of the diagram shows the responsibilities of a particular security role, organizational area, or controlling agency in completing the process. 

Most processes in MAGIC involve multiple security roles, organizational areas, and often multiple agencies to complete.  The Process Flow diagrams depict the connections, communications, and hand-offs between individuals, departments, and agencies and can help users visualize the participants, stages, decisions, inputs, and outputs of the process. 

How to Read a Business Process Flowchart
Agency Readiness Worksheet Business Process Flows 
Business Process Workflows

Accounts Payable 

CM1 - Strategic Sourcing - RFx to Award_BP_LOG

AP1 - Procure-to-Goods Receipt with Contract and without Contract BP_LO

AP2 - Goods Service Receipt to Pay by PayMode BP_AP

AP3 - Goods Service Receipt to Pay by Non-PayMode BP_AP

AP4 - Accounts Payable Direct Invoicing BP_AP

AP5 - Pre-Payment Waivers BP_AP

AP6 - Lapse Waiver Processing BP_AP

AP7 - Processing Payroll from MAGIC

AP8 - Processing Travel
AP9 - Contract Adjustment Payments

Accounts Receivable 

AR1 - Adjustment for Incorrect AR Revenue Posting
AR2 - Customer Invoicing Process for External Entities in AR
AR3 - Refunds for Customers   

Fixed Assets 

FA1 - Asset Acquisition to Capitalization BP_LO
FA2 - Asset Internal Transfer BP_AA
FA3 - Asset Disposal BP_AA
FA4 - Asset Acquisitions without PO or for Lapse BP_AA

General Ledger 

GL1 - Cash Receipts for Non-Invoiced Items BP_G



GL2 - Refunds for Customers (changed to AR - 3 Refunds for Customers)


GL3 - Revenue Distribution Transfer BP_GL


GL4 - Transfer of Funds - Intra-Agency BP_GL


GL5 - Adjustment for Incorrect GL Revenue Posting BP_GL 


GL6 - Adjustments for Incorrect GL Revenue Posting - Non-Invoiced Receipts BP_GL 


GL7 - Agency Reclassification Posting BP_GL 

Grantee Management 

GE1 - Grant Internal Order Process BP_CO


GE2 - Grantee Lifecycle BP_GM

GE3 - Grantee Lifecycle - Pass through Grants BP_GM 

GE4 - Grant Receivables and Indirect Cost Calculation BP_GM  
IDC - Grant Billing with Indirect Cost Business Process Flows

Grantor Management 

GR1 - Grantor Lifecycle 1 Registration BP_GM  
GR2 - Grantor Lifecycle 2 Setup BP_GM 
GR3 - Grantor Lifecycle 3 Application and Agreement BP_GM 
GR4 - Grantor Lifecycle 4 Claims BP_GM 
GR5 - Grantor Lifecycle 5 Change Request BP_GM

Inter-Agency Billing 

SD1 - External Invoice through Sales and Distribution 
SD2 - Inter-Agency Invoice through Sales and Distribution 
SD3 - Sales and Distribution - Master Data Maintenance 
CO1 - Cost Allocations

Manage and Control Budget 

B1 - Original Budget Entry at State or Agency Level BP_FM
B2 - Budget Transfer, Supplement or Return BP_FM

B3 - Funds reservation BP_FM