REVERSE AUCTION AND ELECTRONIC BIDDING SERVICES

SB 2024 was passed during the 2021 Legislative session. This bill amends MS Code Section 31-7-13 and includes the language below. If the entity is awarding a term contract as defined in Section 31-7-13(n), reverse auction shall not be used for the procurement. Entities will use the competitive sealed bidding process for these procurements and no approval or exemption is required from PPRB.

However, reverse auction shall not be used for any public contract for design or construction of public facilities, including buildings, roads and bridges and term contracts as provided in paragraph (n) of this section.

FOR GOVERNING AUTHORITIES

If a governing authority receives an exemption from the use of reverse auction, competitive sealed bids are solicited and the resulting award must be approved by PPRB, before a purchase is made or a contract is signed.  Bid documents should be sent to OPTFM, to be placed on the next Board agenda. The documentation must include:

  • MPTAP notification
  • Newspaper advertisement
  • Bid specifications
  • Winning bid
  • Bid Tabulation

If a contract is approved by the PPRB, any extension or renewal of that contract must also be approved by the Board.

LINKS

Instructions for Use Memo - Reverse Auction Services
Instructions for Use Memo - Electronic Bidding Services
Contracted Vendors
Reverse Auction Exemption Form
Reverse Auction Timeline Example

FOR STATE AGENCIES

MAGIC Bidders Reverse Auction Quick Reference Guide
OPTFM Reverse Auction Buyers' Reference Guide
How to Process a Reverse Auction From Start to Finish
Oversight Approval Request for Reverse Auction Exemption
Reverse Auction Exemption Form
Reverse Auction Timeline Example
Reverse Auction Vendor Overview
Notice to Qualified Vendors (Template)
RFQF Buyer's Guide
RFQF Checklist
Bid Packet Template