Procedures for Vendors

All HGACBuy vendors desiring to sell to the State of Mississippi from the HGACBuy contract must
first participate in an HGACBuy sponsored vendor orientation. The orientation will allow vendors to
become familiar with the State’s procedures, as well as, HGACBuy procedures.  Vendors must register
with the State of Mississippi at  Mississippi vendors and must obtain a
Mississippi Motor Vehicle license at

Upon completion of the vendor orientation, HGACBuy will send an email to the Bureau of Fleet
Management verifying that the vendor has completed orientation. Vendor will then be allowed to
sell fire apparatus to state government entities upon receipt and approval by the Bureau of Fleet

Final quote from vendor must be sent to the HGACBuy office and approved before the purchase
order by a government entity is issued. All government entities within the state of Mississippi,
desiring to purchase fire apparatus through the state contract, must place a state contract number
and ILC 08-2041 on their purchase order.

All government entities within the state will be restricted from signing an HGACBuy ILC regardless
of the product. The State of Mississippi ILC includes all state agencies and local governments, so
individual ILC’s for local end Users are not required.

State of Mississippi Contact:

Billy Beard, Bureau of Fleet Management
Wayne Cranford, Bureau of Fleet Management

The HGACBuy primary contacts for The State of Mississippi are:

Ronnie Barnes- Coordinator, Program Development
Ph: 713-499-6665
Jackie Palmer
Ph: 713-993-2466

Click here for Approved Vendor List and State Contract Number