Institution / Agency Information:
(and information for Professionals for quotes under $50,000.00 or emergencies)
(and information for other Public Entities)
QUOTES: (includes most laws for bid/quotes)
Bid/Quote Proposal Checklist (see editable links below) THIS INCLUDES ALL LAWS PERTAINING TO "PUBLIC" BIDS or QUOTES. This Checklist would affect "other" Public Entities - however, some may not apply if you are not a State Institution/Agency. (i.e. #2 - A City will not need to get the professional contract approved by BoB)
- NOTE: * The forms in the above Checklist Document are not editable – the entire document is meant to be an interoffice tickler
- to help with your project.
- * Please see the “links” listed below for the editable Request for Quote (similar to Advertisement for Bids), editable Quote form
- (similar to a bid proposal form), etc.
Request for Quote/Quotation - editable for "emergency declared project quotes at any estimated cost or quotes $50,000.00 and under" (which should also be posted on the BoB "bid opportunity" link) PLEASE GET THE CHECKLIST TO FOLLOW FOR QUOTES.
Notice that the Request for Quote form has a paragraph about "no" electronic bidding. (either it is being used because it is under $50,000.00 and does not advertise OR it is being used because it is an Emergency and rules change
Using Agency forms for the entire project are herein. If the Project has a Prime Professional, then the Request for Quote will be used from this link and BoB will help walk through the type of Contract depending on amount of project or award.
Modified Instruction to Bidders for Quotes (Professional - remove red lettering in the form)
Quote - fillable AND Bidders Checklist (Attachment to Quote) for $50,000.00 and under (refer, also, to checklist) (Sealed quote) If the anticipated bid is expected to be over $50,000.00 AND IS AN EMERGENCY, please use the regular bid proposal form. Your contract will ONLY be different for over $50,000.00 and an emergency regarding the "Request for Quotes". (instead of an Advertisement for Bids)
Inst/Agency Construction Proposal/Quote Contract Draft (Institutions and Agencies can use THIS CONTRACT when it is a quote UNDER $50,000.00 and NOT a BoB project. All references to BoB have been removed) (see 1.2 whereby you can choose whether it is an emergency or a non-emergency)
A/E's or BoB Construction Proposal/Quote Contract Draft (Architects and Engineers can use THIS CONTRACT when it is a quote under $50,000.00. References to the BoB are still in this contract. If you are doing a Quote Contract FOR THE USING AGENCY, please see the link immediately above.) (see 1.2 whereby you can choose whether it is an emergency or a non-emergency)
This gets confusing and Contract Analyst will be available for assistance to Prime Professionals.