BOB Procedure Manual

BUREAU OF BUILDING

BOB Procedure Manual - Divisions 100 - 800

and

Forms - Division 0, Division 1, Appendix

THIS 2011 MANUAL EDITION DOES NOT ADDRESS ANY CHANGES
RESULTING FROM THE 2010 “BRICKS” SYSTEM.
END RESULTS OF PROCEDURES DID NOT CHANGE – JUST THE WAY TO SUBMIT
THEREFORE, USE “BRICKS” WHEN APPROPRIATE.

Links are below to .pdf documents. 

However, some forms are on the BoB's Web entitled "BOB Forms" and can be filled in on-line at that link

ENGINEERING AND CONSTRUCTION PROCEDURE MANUAL
June 2011 (with notated modifications)

(any updates after July 1, 2011, should be reflected in the links below

AND

shown in "Changes to Manual)  

 TABLE OF CONTENTS

(for the Manual Divisions 100 - 800

and for the Forms Division 0, 1, Appendix)

 

SECTION 100: GENERAL  
Section Description
Page
100.1 Planning & Construction Manual
1
100.2 Informational Data
1
100.3 Duration
1
100.4 Manual Abbreviation/Definitions
2
100.5 Bureau Creation
5
100.6 Bureau Powers & Duties
5
100.7 Bureau Meetings
6
100.8 Bureau Record of Actions
6
100.9 Bureau Notification
7
100.10 Public Procurement Review Board
7
100.11 PPRB Meetings
8
100.12 PPRB Minutes
8
100.13 Copying Public Documents
8
     
SECTION 200: PROJECT REQUESTS    
Section Description
Page
200.1 Capital Needs Report
1
200.2 Using Agency's Requests
1
200.3 Definition of Needs
1
200.4 Classification of Needs
1
200.5 Request Forms
3
200.6 Deadline
3
200.7 Site Visits
3
200.8 Submission to LBO
3
200.9 Legislative Action
4
200.10 Emergency Requests
4
200.11 Definition of an Emergency
5
200.12 Agency's Response to Emergency
5
200.13 Bureau's Response to Emergency Requests
6
200.14 Appropriation Bills
6
200.15 Types of Appropriation Bills
6
200.16 Bond Bills
7
200.17 Receipt of Outside Funding Sources
8
     
SECTION 300: PROJECT INITIATION    
Section Description
Page
300.1 Project Initiation
1
300.2 Master Code
3
300.3 Professional Selection Process
6
300.4 Consultants
6
300.5 In House Projects
7
300.6 Owner/Professional Relationship
8
300.7 Professional Compensation
8
300.8 Bureau's Accountability
9
300.9 Professional's Responsibility
9
300.10 Using Agency's Responsibility
9
300.11 Changes
10
     
SECTION 400: CODES AND POLICIES    
Section Description
Page
400.1 Codes
1
400.2 Permits & Local Authorities
1
400.3 Roofing Policy
2
400.4 Asbestos Abatement Policy
6
400.5 Testing Policy
12
400.6 Professional Selection Policy
13
400.7 Reimbursement to a Using Agency
16
400.8 Reimbursement to a Professional
16
400.9 Professional Contract Review & Approval Procedures
17
400.10 Information Technology Systems
19
400.11 Sustainability
28
400.12 Contractor Prequalification Policy
28
     
SECTION 500: PREPLANNING PROCEDURES    
Section Description
Page
500.1 Preplanning Phases
1
500.2 Consultants
1
500.3 Schedule/Time
2
500.4 Surveys/Borings/Tests
2
  Program Phase:  
500.5 The Program
3
500.6 Program Example
3
  Schematic Design Phase:  
500.7 Scope Definition
5
500.8 The Schematic Design
5
500.9 Site Analysis
5
500.10 Design Concept
6
500.11 Conceptual Drawings
7
500.12 Visual Studies
7
500.13 Design Concept Approval
7
500.14 Scale of Dimensions
9
500.15 Description of Building
9
500.16 Project Budget
9
500.17 Schematic Design Submission
9
500.18 Submission to the Legislature
10
     
SECTION 600: PLANNING    
Section Description
Page
600.1 Planning Phases
1
600.2 Consultants
1
600.3 Schedule/Time
1
600.4 Surveys/Borings/Tests
2
  Program Phase:  
600.5 The Program
3
600.6 Program Example
3
  Schematic Design Phase:  
600.7 Scope Definition
5
600.8 The Schematic Design
5
600.9 Site Analysis
5
600.10 Design Concept
6
600.11 Conceptual Drawings
7
600.12 Visual Studies
7
600.13 Design Concept Approval
7
600.14 Scale of Dimensions
9
600.15 Building Description
9
600.16 Project Budget
9
600.17 Schematic Design Submission
9
  Design Development Phase:  
600.18 The Design Development
10
600.19 Design Development Drawings
10
600.20 Specifications
11
600.21 Cost Analysis
11
600.22 Design Development Submission
11
  Construction Document Phase:  
600.23 The Construction Document
12
600.24 Construction Document Drawings
12
600.25 Project Manual
12
600.26 Codes & Regulations
13
600.27 Davis-Bacon Act
14
600.28 Allowances
14
600.29 Alternates
14
600.30 Plaques
15
600.31 Signage
16
600.32 Single Prime Contract
16
600.33 Multiple Prime Contracts
16
600.34 Liquidated Damages
16
600.35 Construction Document Review
16
600.36 Construction Document Approval
17
600.37 Advertisement for Bids
17
600.38 Examination & Distribution of Documents
17
600.39 Interpretations
17
600.40 Addenda
18
600.41 Bidder's Responsibility
18
600.42 Bid Preparation
18
600.43 Certificate of Responsibility
19
600.44 Nonresident Contractor
19
600.45 Receipt of Bids
20
600.46 Modifications to Bid
20
600.47 Opening Bids (and Office closure)
19
600.48 Withdrawal of Bid
20
600.49 Irregularities
20
600.50 Returning Bid Documents
20
600.51 Bid Protest
20
600.52 Negotiations
21
600.53 Disqualification of Bidder
21
600.54 Information on Bid Results
21
600.55 Subcontractor's List
21
600.56 Award of Contract
22
600.57 Contract Preparation
22
     
SECTION 700: CONSTRUCTION PROCEDURES    
Section Description
Page
700.1 Notice to Proceed
1
700.2 Preconstruction Meeting
2
700.3 Construction Schedule
3
700.4 Schedule of Values
3
700.5 Product Listing
3
700.6 Owner/Professional/Contractor Relationship
4
700.7 Owner/Construction Project Representative
4
700.8 Contractor's Duties & Responsibility
6
700.9 Contractor's Project Coordinator
7
700.10 Owner's Relationship to Subcontractors
7
700.11 Complaints from Subcontractors
8
700.12 Equal Opportunity Employer
8
700.13 Labor Law Compliance
8
700.14 Contractor's Insurance
8
700.15 Allowances
9
700.16 Construction Testing
9
700.17 Progress Meetings
9
700.18 Temporary Facilities/Services
10
700.19 Project Sign
10
700.20 Change Orders
11
700.21 Minor Changes to the Work
11
700.22 Contractor's Monthly Request
12
700.23 Extension of Time Notification
12
700.24 Payments on Materials Stored Off-Site
12
700.25 Professional's Requests for Payment
13
700.26 Progress Payments
13
700.27 Lump Sum Payments
13
700.28 Reduction of Retainage
13
700.29 Securities in Lieu of Retainage
14
700.30 Release of Retainage
14
700.31 Request for Assignments
15
700.32 Default of Contract
15
700.33 Liquidated Damages
15
700.34 Assessment of Liquidated Damages
15
700.35 Final Inspection
16
700.36 Substantial Completion
16
700.37 Date of Acceptance
16
700.38 Occupancy
17
700.39 Insurance
17
700.40 Closeout Documents
17
700.41 Contractor's Final Pay Request
17
700.42 General
17
700.43 Form
18
700.44 Warranty Period
18
700.45 Year-End Inspection
19
     
SECTION 800: FURNITURE & EQUIPMENT    
Section Description
Page
800.1 Legislation
1
800.2 Bureau's Responsibilities
1
800.3 Using Agency's Responsibilities
1
800.4 Professional's Responsibilities
1
800.5 Emergency Procurement
2
800.6 Document Preparation
2
800.7 Using Agency's Preliminary List
2
800.8 Non-purchasable Items
3
800.9 Sole Source Items
3
800.10 State Contract Items
4
800.11 Written Quote Items
5
800.12 Bid Exemptions
5
800.13 Bid Items
5
800.14 Document Approval
6
800.15 Advertisement for Bids
6
800.16 Obtaining Bid Documents
6
800.17 Bidder's Responsibility
7
800.18 Interpretations
7
800.19 Addenda
7
800.20 Bidder's List
7
800.21 Prequalification of Vendors
7
800.22 Pre-Bid Conference
8
800.23 Bid Preparation
8
800.24 Receipt of Bids
8
800.25 Modifications to Bids
9
800.26 Opening Bids
9
800.27 Withdrawal of Bid
9
800.28 Irregularities
10
800.29 Bid Protest
10
800.30 Negotiations
10
800.31 Product Acceptability
10
800.32 Low Tie Bids
11
800.33 Disqualification of Bidder
11
800.34 Rejection of Bids
11
800.35 Information on Bid Results
12
800.36 Award of Contract
12
800.37 Contract Preparation
12
800.38 Delivery
13
800.39 Payments
13
     

The following Divisions are listed here for your convenience; however, they were removed from the Procedure Manual in August 2006 and/or August 2016. They fall under the category of "forms" OR "how to carry out Divisions 100 - 800 above".  Some forms are linked below and some that are for construction contract use are found on the BoB web under "Forms for A/E's".

PROFESSIONAL CONTRACTS    
Removed Professional Contracts from Manual on August 24, 2006 - see Professional Contracts on BoB web under "Forms for A/E's"    
 

DIVISION 0: BIDDING AND CONTRACT REQUIREMENTS

Div 0 = 00000 through 00900

including Supplementary Conditions

including Div 0 = 00820 through 00900

   
Section Description
Page
0 Advertisement for Bids
1
100 Instructions to Bidders
2
300 Proposal Form
7
500 Standard Form of Agreement Between  
  the Owner and the Contractor
9
600 Contract Bond
12
650 Standard Construction Contract Certificate of Insurance
14
650 Certificate of Insurance Instructions
15
700 General Conditions
16
800 Supplementary Conditions
17
820 Labor Requirements
26
900 Addenda
31
     
DIVISION 1: GENERAL REQUIREMENTS    
Section Description
Page
1010 Summary of Work
1
1020 Allowances
3
1025 Schedule of Values
4
1027 Applications for Payment
4
1028 Change Order Procedures
5
1030 Alternates
14
1041 Project Coordination
6
1045 Cutting and Patching
7
1200 Project Meetings
9
1310 Progress Schedules
10
1311 Network Analysis Schedule
11
1340 Shop Drawings, Project Data, and Samples
14
1410 Testing Laboratory Services
16
1500 Construction Facilities and Temporary Controls
17
1630 Substitutions and Product Opinions
18
1650 Starting of Systems
20
1700 Contract Closeout
21
1710 Cleaning
22
1720 Project Record Documents
23
1900 Division One Supplement
24
     
APPENDIX    
Section 100 General  
     
Section 200 Project Requests (for R&R Tours & LBO Report - has deadline per Code)  
  RR CI PP Memo (Proj Req Database Form) (example) (Previously = Project Data Form & Summary Form)
1
  Project Request Database Form Instructions
2
  Project Request Database Form(example)
3
  Using Agency Declaration of Emergency (example - can be a letter form)
7
  DFA Certificate of Emergency (example)
8
  Using Agency Transfer Funds
9
     
Section 300 Project Initiation  
     
Section 400 Codes and Policies  
  Roof Analysis Inspection Form
1
  Visual Roof Analysis Inspection Form
2
  Roof Historical Data
4
  M54 Form
5
  M55 Form
10
  Professional Evaluation Planning Phase
17
  Professional Evaluation Construction Phase
18
  Standard Reimbursement Form (not used - see Appendix 600 Standard Application for Payment)  
  Request for Grant Funds
22
  Professional Contract Review Form (when project is by Using Agency - per Code)
23
     
Section 500 Preplanning  
     
Section 600 Planning Procedures  
  Professional's Application for Payment (see Bricks)
1
  Project Budget Estimates (see Bricks)
2
  Certified Bid Tabulation (see Bricks)
3
     
Section 700 Construction Procedures  
  Preconstruction Conference Agenda (see Bricks)
1
  Change Order Form (see Bricks)
2
  Materials Stored Off-Site Lease Agreement
4
     
Section 800 Furniture & Equipment  
  F&E Preliminary List (Blank pages - not used)
1
  F&E Standard Documents  
  F&E Advertisement for Bids, Instructions to Bidders, Proposal Form
3
  F&E Contract Form
10
  F&E Pay Request Form
11