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MAGIC February 2019 Planned Maintenance Schedule - Updated Post 02/13/2019
Below is the planned MAGIC maintenance schedule for February. MAGIC will not be available during these dates/times.
- Saturday, February 9th from 7:00 AM until 10:00 PM
- Saturday, February 16th from 7:00 AM until 10:00 PM
- Monday, February 18th from 5:00 PM until 7:00 PM
MAGIC FTP Notification of Downtime - Posted 01/30/2019
DFA is scheduled to upgrade the operating system for the MAGIC FTP server over the President’s Day Holiday weekend – February 16th to 17th. The upgrade is necessitated by IRS data transmission requirements. The MAGIC FTP (File Transfer Protocol) process manages secure file transfer of all inbound and outbound interface data for agencies.
DFA has successfully completed testing in the non-production environments with several agency users. DFA welcomes your agency to perform user testing in the MAGIC FTP non-production environment prior to the our scheduled upgrade. Please send an email to firstname.lastname@example.org for testing availability.
Please see the MAGIC February – April 2019 Finance training schedule. - Posted 01/30/2019
Please see the MAGIC February & March 2019 Logistics training schedule. - Posted 01/22/2019
W-2's For Tax Year 2018 - Posted 01/22/2019
Electronic 2018 W-2's are now available in ACE. 2018 paper W-2's will be postmarked by January 31, 2019, as required by law. DFA will not begin taking requests for duplicate W-2's until February 15, 2019.
NOTE: If you are no longer employed with the state as of January 17, 2019, your W-2 will not be available in ACE; you will receive a paper W-2. Please make sure your agency's Human Resources Department has your current mailing address in the SPAHRS Statewide Payroll and Human Resources System. If you plan to leave state government before April 15, 2019 please access ACE and print your W-2 before you leave your agency as your ACE account will be terminated immediately following your departure.
Per the IRS:
The deadline for self-insured employers to provide Forms 1095-B and 1095-C has been extended to March 04, 2019.
Individuals may not receive a Form 1095-B or Form 1095-C by the time they are ready to file their 2018 tax return. While the information on these forms may assist in preparing a return, the forms are not required to file. Taxpayers can prepare and file their returns using other information about their health coverage. They do not have to wait for Forms 1095-B or 1095-C to file.
DFA does not issue tax advice and the information provided here should not be treated as such. Please consult the IRS or your tax professional if you have any questions regarding this topic.
If you have questions or need assistance, please contact the MMRS Call Center at 601-359-1343 or email@example.com.
Fleet Management Certification Program - Posted 01/03/2019
Please see the announcement regarding the new Fleet Management Certification Program.
Important – Browse Adjustments Approved – Posted 06/22/2018
On the Browse Adjustments Approved screen, path PA AP AB BD, we have added a field to indicate whether the adjustment is marked for supplemental. When preparing to run a supplemental, please review this listing so you will be aware of what adjustments will be processed. We would also suggest reviewing this browse after the supplemental has paid to see if anyone was missed. There are agencies with adjustments for paying overtime, unused leave upon separation, insurance refunds, and additional time owed that were approved but never paid because someone forgot to mark it for supplemental. If someone is no longer employed with your agency, an approved adjustment cannot be processed on a regular payroll. These adjustments need to be paid on a supplemental. If you have trouble marking the adjustment for supplemental, contact MASH for assistance.
Contract WIN Reminder – Posted 06/19/2018
If a different contract/WIN is used for a contract worker in the new fiscal year (FY2019), remember to separate the contract worker from the old WIN prior to hiring the contract worker into the new WIN.
Refer to this workbook: 6023 SPAHRS-MAGIC Contract Workers Guidelines
FY 2019 Billing and FY 2020 Billing Estimates - Posted 06/29/2018
2018 MMRS Fiscal Year-End Issues for MSPB and Non-MSPB Agencies