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Frequently Asked Questions - American Recovery and Reinvestment Act of 2009
Online W-2s for Tax Year 2017 Now available in ACE – Posted 01/19/2018
Current state employees and contract workers who have elected to receive their W-2 information online may now access their Tax Year 2017 W-2 information in ACE (Access Channel for Employees) via www.ms.gov.
The Department of Finance and Administration has a computer and printer available in the basement of the Woolfolk building for use by state employees and contract workers in the Jackson area to access ACE. Agencies are encouraged to provide internet computer access to employees who do not have computers.
NOTE: If you are no longer employed with the state as of December 31, 2017, your W-2 will NOT be available in ACE; you will receive a paper W-2 through the mail.
If you have any questions or need assistance, please contact the MMRS Call Center at firstname.lastname@example.org or call 601-359-1343 (press 1 for help with your user ID or password).
SPAHRS Availability Saturday, January 20, 2018 – Posted 01/18/2018
SPAHRS will be available from 8:00 a.m. to 5:00 p.m. Saturday, January 20, 2018
ACE- Posted 01/15/2018
Accounts are required to have an email address for password resets. Please add email addresses to the users’ record in SPAHRS so an overnight job will add to MAGIC. Also, users should be prepared to provide their user ID or 6-digit PID when contacting the MASH Call Center at MASH@DFA.MS.GOV or 601-359-1343.
Payroll Due Date Postponed – Posted 01/15/2018
Due to the incoming inclement weather, DFA has postponed the processing for Weekly, Bi-Weekly, and Contract Workers payrolls that are due tomorrow, 1/16/2018. These payrolls will be due on Wednesday, 1/17/2018.
Agency Specific Deduction Codes for Cafeteria Plan Deductions – Posted 11/20/2017
Cafeteria plan deductions for Dependent Care (CareFlex), Unreimbursed Medical (MediFlex) and insurance premiums should be withheld on agency specific deduction codes established for each of these deductions. If your agency changes the cafeteria plan administrator, a SPAHRS Deduction Code Change Request Form must be submitted to MMRS to request a vendor number change on the affected deduction codes. These agency specific deduction codes for CareFlex and MediFlex are used to identify required information on employees’ W-2 forms.
New PERS Report for Agencies – Posted 10/03/2017
A PERS report has been developed to allow each agency to receive a list of their employees whose previous month’s adjustments were paid for pay periods greater than 18 months in the past. These transactions should be manually reported to PERS on their “Form 10, Report of Adjustments,” which is to be completed by the agency and sent to PERS. The report, “Adjustment Greater Than 18 Months,” for the previous month’s transactions will be available in FMVIEW on the second working day of each month if you have someone with adjustments that old. The Report ID is PH3400L-AGY#.
ACE Security Changes - Posted 05/08/2017
MMRS Security is experiencing a high volume of requests due to the recent changes in ACE. We are processing the requests in the order received as quickly as we can. Please be advised, it is not mandatory for you log into ACE at this time - only the next time you need to log into ACE. We appreciate your patience.
Reminder – Important Changes to ACE – Posted 04/20/2017
Remember - Effective May 1st, 2017, your MAGIC user ID and password will become your ACE user ID and password. If you do not have a MAGIC user ID and password but will need one to log into ACE, you may contact the MMRS call center at your convenience any time after April 30th for assistance.
NOTE: If you were hired after June 30th, 2014, your ACE user ID will have a “30” after your initials, i.e. AB30111111
If you have previously logged into MAGIC but don’t remember your password, you may reset it by clicking on the word link on the MAGIC log-on screen and answering the security questions. The new password will be your MAGIC and ACE password effective May 1st, 2017.
MAGIC SECURITY CONTACTS – Please make sure that each of the users in your agency has an email address on their account in Identity Management (IDM). This address will be required for MMRS to process the password reset for ACE or MAGIC. Also, beginning May 1, the email address for all users should also be added to SPAHRS in the field labeled “Email” on the first screen of the Demograph as soon as it is enabled; you will be notified when that occurs.
For further assistance, you may email email@example.com or call Security at MMRS Call Center at 601-359-1343, Option 1, Sub-option 4.
Update from MSPB - FLSA Overtime Rule Injunction - Posted 11/29/2016
Several states, including Mississippi through the Office of the Governor, filed suit against the U.S. Department of Labor to challenge the overtime rule change scheduled to go into effect on December 1, 2016. As a result of the lawsuit, the U.S. District Court on November 22nd issued a preliminary injunction which has stopped the rule from going into effect at this time. Whether the rule change may have to be implemented at a later date will depend upon the final ruling in the lawsuit.
If you have already made changes to the exempt status of your employees in preparation to comply with the scheduled December 1st implementation, MSPB staff will be happy to assist you in processing necessary corrections to those changes. Requested corrections must be in accordance with current, applicable laws and regulations. If [MSPB] can be of assistance to your agency, please contact your assigned HCCP consultant.