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The “MMRS Fiscal Year-End Issues for MSPB and Non-MSPB Agencies” document dated June 11, 2020, is posted on the MMRS website. It includes important deadlines and information to assist agencies in making a smooth transition into the new fiscal year. Some dates are yet to be determined and they are noted in the letter. You may access it on this screen under Featured News below. – Posted 06/11/2020


On May 13, 2020, OFM’s receptionist desk will be moved back to the 7th floor. Agencies should come to the 7th floor to pick up their mail and warrants and turn in cash receipts. Warrants will be available for pickup at 10:00 each morning. - Posted 05/11/2020


See the COVID-19 Procedures: 2020-04 Memo Grant Funds and Procedures on DFA/Office of Fiscal Management webpage. - Posted 04/16/2020


Due to limited onsite staff, please use the MASH email if you need assistance and someone will get back with you as soon as possible. - Posted 03/18/2020 


FY2021 MMRS Billing Final - Posted 02/13/2020

Please see the announcement regarding the new Fleet Management Certification Program.

FY2020 Billing - Posted 03/18/2019 

Important – Browse Adjustments Approved – Posted 06/22/2018

On the Browse Adjustments Approved screen, path PA  AP  AB  BD, we have added a field to indicate whether the adjustment is marked for supplemental.  When preparing to run a supplemental, please review this listing so you will be aware of what adjustments will be processed.  We would also suggest reviewing this browse after the supplemental has paid to see if anyone was missed.  There are agencies with adjustments for paying overtime, unused leave upon separation, insurance refunds, and additional time owed that were approved but never paid because someone forgot to mark it for supplemental.  If someone is no longer employed with your agency, an approved adjustment cannot be processed on a regular payroll.  These adjustments need to be paid on a supplemental.  If you have trouble marking the adjustment for supplemental, contact MASH for assistance.


Featured News


SPAHRS will be available for the following dates and times. Helpdesk will not be available during these times. - Posted 06/24/2020

  • June 27th from 8:00 am - 5:00 pm
  • June 28th from 8:00 am - 5:00 pm 
  • July 3rd from 8:00 am - 5:00 pm
  • July 4th from 8:00 am - 5:00 pm
  • July 5th from 8:00 am - 5:00 pm



FY2020 SPAHRS Conversion Access Announcement - Posted 06/23/2020  


MMRS Fiscal Year- End Issues for MSPB and Non-MSPB Agencies - Posted 06/11/2020

The COVID-19 Earnings Codes have been placed on the FAQs page under the COVID-19 folder - Posted 05/12/2020

Updated Leave Balance Download - Posted 05/04/2020

The file layout for leave balances with demographic information has changed.  Please review the file layout for changes you may need to make before updating this file in a third party system.  The file layout for the download file selected when actual accruals are run or from the Report Time Reports menu is being changed also. You will be notified when it is available.


Please see the latest on the Families First Coronavirus Response Act (HR 6201) State of Emergency COVID-19 (EO 1458) - Posted 4/17/2020

The Families First Coronavirus Act (H.R. 6201) was passed by the U.S. House of Representatives on March 14, 2020. The bipartisan legislation would extend employee sick leave benefits and amend the Family Medical Leave Act (FMLA)  and provide temporary additional reasons for leave related to Coronavirus/COVID-19 crisis.  This has an effective date of April 1, 2020.  This legislation will require some additional coding in SPAHRS.  We are in the process of modifying and/or creating new codes to accommodate these changes.  Once this has been done, agencies will be notified of the new or amended codes. - Posted 04/01/2020

Due to limited onsite staff, please use the MASH email if you need assistance and someone will get back with you as soon as possible. - Posted 03/18/2020 


W-2's For Tax Year 2019

Electronic 2019 W-2's are now available in ACE. 2019 paper W-2's will be postmarked by January 31, 2020, as required by law. DFA will not begin taking requests for duplicate W-2's until February 14, 2020.

NOTE: If you are no longer employed with the state as of January 16, 2020, your W-2 will not be available in ACE; you will receive a paper W-2. Please make sure your agency's Human Resources Department has your current mailing address in the SPAHRS Statewide Payroll and Human Resources System. If you plan to leave state government before July 15, 2020 please access ACE and print your W-2 before you leave your agency as your ACE account will be terminated immediately following your departure.
- Posted 01/24/2020

The new 2020 Federal Tax tables have been added to SPAHRS and are available for use for all payrolls effective today, January 8.  If you have already run a preliminary for any payrolls due today or forward, you should run another one to pick up the new rates. - Posted 01/08/2020