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Frequently Asked Questions - American Recovery and Reinvestment Act of 2009 

 

 

SPAHRS Availability Saturday, December 16, 2017 – Posted 12/12/2017

SPAHRS will be available from 8:00 a.m. to 5:00 p.m. Saturday, December 16, 2017.

 

MAGIC System Maintenance – December 2017

Below is the planned MAGIC system maintenance schedule for December.  MAGIC will not be available during these times.  

Monday, December 4th  5:00 PM - 8:00 PM
Saturday, December 9th 7:00 AM - 10:00 PM
Wednesday, December 13th  5:00 PM - 8:00 PM

 

 

Agency Specific Deduction Codes for Cafeteria Plan Deductions – Posted 11/20/2017

Cafeteria plan deductions for Dependent Care (CareFlex), Unreimbursed Medical (MediFlex) and insurance premiums should be withheld on agency specific deduction codes established for each of these deductions. If your agency changes the cafeteria plan administrator, a SPAHRS Deduction Code Change Request Form must be submitted to MMRS to request a vendor number change on the affected deduction codes.  These agency specific deduction codes for CareFlex and MediFlex are used to identify required information on employees’ W-2 forms.

 

Updated Instructions for Attaching Documents- Posted 11/16/2017

Please review the updated 2017 MAGIC Upgrade User Document for the following updates:

 

(1)    Item number 7 on page 6 of the upgrade document provides instructions on how to open attachments in eGrants.

(2)  Step number 5 has been added to the Attaching Documents Using the Z: Drive job aid.  The link to this document can be found on page 2 of the upgrade document.

 

 

MAGIC Upgrade is Complete- Posted 11/15/2017

The MAGIC upgrade is complete.  MAGIC and SPAHRS are available with the exception of BIBW.  You may encounter initial errors in BIBW and/or transparency that may be resolved by refreshing your browser.  In addition, the “My Transcript” within the Learning Solution module is currently unavailable using Internet Explorer.  We are working to resolve these issues and we will let you know when they are resolved.  Please review the 2017 MAGIC Upgrade User Document in uPerform for a list of the primary changes associated with upgrade.

If you experience any system issues please contact the MMRS Call Center at 601-359-1343 or via email at mash@dfa.ms.gov.

 

 

New PERS Report for Agencies – Posted 10/03/2017

A PERS report has been developed to allow each agency to receive a list of their employees whose previous month’s adjustments were paid for pay periods greater than 18 months in the past. These transactions should be manually reported to PERS on their “Form 10, Report of Adjustments,” which is to be completed by the agency and sent to PERS.  The report, “Adjustment Greater Than 18 Months,” for the previous month’s transactions will be available in FMVIEW on the second working day of each month if you have someone with adjustments that old.  The Report ID is PH3400L-AGY#.

 

 

MAGIC RFx Workshops and Reverse Auction Training - Posted 09/13/2017

DFA/MMRS will be conducing a series of RFx Workshops and Reverse Auction training sessions.  Please see the Training Announcement for additional information and registration details. 

 

ACE Security Changes - Posted 05/08/2017

MMRS Security is experiencing a high volume of requests due to the recent changes in ACE.  We are processing the requests in the order received as quickly as we can.  Please be advised, it is not mandatory for you log into ACE at this time - only the next time you need to log into ACE.  We appreciate your patience.

 

Reminder – Important Changes to ACE – Posted 04/20/2017

Remember - Effective May 1st, 2017, your MAGIC user ID and password will become your ACE user ID and password.  If you do not have a MAGIC user ID and password but will need one to log into ACE, you may contact the MMRS call center at your convenience any time after April 30th for assistance. 

NOTE:  If you were hired after June 30th, 2014, your ACE user ID will have a “30” after your initials, i.e. AB30111111

If you have previously logged into MAGIC but don’t remember your password, you may reset it by clicking on the word link on the MAGIC log-on screen and answering the security questions.  The new password will be your MAGIC and ACE password effective May 1st, 2017.

MAGIC SECURITY CONTACTS – Please make sure that each of the users in your agency has an email address on their account in Identity Management (IDM).  This address will be required for MMRS to process the password reset for ACE or MAGIC.  Also, beginning May 1, the email address for all users should also be added to SPAHRS in the field labeled “Email” on the first screen of the Demograph as soon as it is enabled; you will be notified when that occurs.

For further assistance, you may email mash@dfa.ms.gov or call Security at MMRS Call Center at 601-359-1343, Option 1, Sub-option 4.

 

Update from MSPB - FLSA Overtime Rule Injunction - Posted 11/29/2016

Several states, including Mississippi through the Office of the Governor, filed suit against the U.S. Department of Labor to challenge the overtime rule change scheduled to go into effect on December 1, 2016.  As a result of the lawsuit, the U.S. District Court on November 22nd issued a preliminary injunction which has stopped the rule from going into effect at this time.  Whether the rule change may have to be implemented at a later date will depend upon the final ruling in the lawsuit.

If you have already made changes to the exempt status of your employees in preparation to comply with the scheduled December 1st implementation, MSPB staff will be happy to assist you in processing necessary corrections to those changes.  Requested corrections must be in accordance with current, applicable laws and regulations. If [MSPB] can be of assistance to your agency, please contact your assigned HCCP consultant.

 

 

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