Reverse Auction and Electronic Bidding Services

 

REVERSE AUCTION AND ELECTRONIC BIDDING SERVICES

 

FOR GOVERNING  AUTHORITIES

If a governing authority receives an exemption from the use of reverse auction, competitive sealed bids are solicited and the resulting award must be approved by PPRB, before a purchase is made or a contract is signed.  Bid documents should be sent to OPTFM, to be placed on the next Board agenda. The documentation must include:

MPTAP notification 
Newspaper advertisement
Bid specifications
Winning bid
Bid Tabulation  

If a contract is approved by the PPRB, any extension or renewal of that contract must also be approved by the Board.

Instructions for Use Memo - Electronic Bidding Services

Instructions for Use Memo - Reverse Auction Services

Contracted Vendors 

Reverse Auction Exemption Form

Reverse Auction Timeline Example 

 

FOR STATE AGENCIES

MAGIC Bidders Reverse Auction Quick Reference Guide

 

OPTFM Reverse Auction Buyers' Reference Guide

How to Process a Reverse Auction From Start to Finish

Oversight Approval Request for Reverse Auction Exemption 

Reverse Auction Exemption Form

Reverse Auction Timeline Example

Reverse Auction Vendor Overview 

Notice to Qualified Vendors (Template)

RFQF Buyer's Guide

RFQF Checklist

Bid Packet Template