Below are some questions that are frequently asked regarding the Procurement Card Program:
Question: Will individual cardholders get individual statements? Will there be one statement for the entire office that I can reconcile?
Answer: At the end of each cycle, the contractor will submit a statement to each approving official including statements of individual cardholders and also, shall submit a consolidated report to the agency’s accounting office.
Question: Can we purchase library books?
Answer: Yes. Library books are not considered equipment.
Question: Can we buy computer equipment for amounts more than $250?
Question: Do I have to make copies of all individual statements at the end of each month plus copies of the invoices?
Answer: It is recommended; however, you are ultimately responsible for maintaining the information needed on file. If you have a system in place and feel comfortable in an audit being able to provide the information needed then you could use your own system.
Question: Who should sign the MS Governing Authority Authorized Users form?
Answer: The person to whom your agency answers, ex: mayor, supervisor, etc.