BOB Forms for A/E's (Professionals)

Bureau of Building, Grounds and Real Property Management
Frequently Used Forms

Please do not make modifications to these forms – altered forms are subject to rejection.  Check back often for additional forms.

YOU MUST Contact the Project Professional
to obtain copies of the following construction administration documents, as they are AIA Official Documents

G704 Certificate of Substantial Completion
G706 Contractor’s Affidavit of Payment of Debts and Claims
G706A Contractor’s Affidavit of Release of Liens
G707 Consent of Surety to Final Payment

G707A Consent of Surety to Reduction in or Partial Release of Retainage

 

INSTITUTION / AGENCY INFORMATION MOVED TO ANOTHER PAGE

Quote Info; Professional Contract Review Form; Contracts for U/A use; Delete from Inventory; Project Request Database Forms; Inventory of Building

(go back one step - pick the NEXT "forms" link)

PROFESSIONALS - THE "QUOTE" (under $50,000.00) INFORMATION IS ON THE FORMS FOR USING AGENCY LINK SPOKEN TO IMMEDIATELY ABOVE - THE QUOTE INFORMATION IS FOR "YOU", TOO.

                                            (the forms are fillable; however, you must open and save it - THEN they are fillable) 

 

Architect / Engineering Information: and Construction Information:

Architect / Engineering Information:

and Construction Information:

Addendum 1 is not currently applicable

Addendum 2 ARRA is not currently applicable

Addendum 2 BoB Memo - only pertains to ARRA projects   (Revised 03/23/11 and so dated)   

Attachments = OPT Memo, Exhibit 1, Exhibit 2 (plus signage below)

ARRA Signage = 4th attachment (see other signage for Smart Meters ONLY)

(October 22, 2009 - issued by BoB November 6, 2009)

(Revised December 9, 2009 - issued by BoB February 1, 2010)

(Signage Revised March 2010- issued by BoB October 21, 2010 and so dated at bottom of signage attachment)

(Signage Revised March 2011 for MDA Executive Director's Name-issued by BoB March 23, 2011 and so dated at bottom of signage attachment)

Addendum ___  Mississippi First Law is not currently applicable to the BoB (BoB has not had a project with the applicable funds yet - However, several people have called needing the FORM linked below):  This is called Mississippi First Law.  (Currently, the BoB has not had a project that applies.) When the BoB does have a project that applies - documents assisting with meeting the law will be made available)

*  Explanation:  (to come when applicable)

*  Law: Code 31-5-3 (2013)  (click to read entire Code)

Excerpt:  (1) All public works projects utilizing funds received by state or local governmental entities resulting from a federally declared disaster or a spill of national significance, including damages, penalties, fines or supplemental projects paid or financed by responsible parties pursuant to a court order, negotiated settlement, or other instrument, including under any law distributing such fines and penalties including the federal Resources and Ecosystems Sustainability, Tourist Opportunities and Revived Economy of the Gulf Coast Act of 2011 (R.E.S.T.O.R.E.), the Oil Pollution Act of 1990 or the Federal Water Pollution Control Act or similar legislation, shall be subject to the hiring policies established by this section.

*  Form  (click for MDES form in order to comply with the above Code)

*  Attachment to Proposal whereby Contractor complies with Law (to come when applicable)

*  Supplementary Conditions with a Section [added] to 3.4. pertaining to said Law (to come when applicable)

Bid Opening Documents

Certified Bid Tabulation Form (can be filled in on line)

After Bid Opening Instructions before Award (see paragraph below - where to find in Bricks)

How to Prepare Contract (see paragraph below - where to find in Bricks)  (Amended 10/05/10 re: electronic submittal = upload to Bricks; and 3/16/11 re: starting the Bricks Business Process and Uploading documents; 5/24/11; 06/03/11 re: contractor SoS registration; #21 size of drawings; 03/22/13 "modified by addenda" on drawing index/table of contents; 1b added 8/5/13 regarding Surety/Agents; 10/07/14 removed reference to BoB Addendum 1 which was deleted 12/21/13)

Contractors Board Rule 30-9-802.1.2(8) (previously Rule 12) (see paragraph below - where to find in Bricks)

Print Summary - see Printing Reimbursement Form below

     W9

Surety and Bond / Insurance Agents:  The following will be included in Division 0 and Division 1 in time.  But in the meantime, per Code 83-17-21, the BoB still has to check the Bid Bond, Contract Bond, Insurance Certificate for the Surety Company, the Surety Company Agent, the Insurance Providers, and the Agent signing the Insurance Certificate against the Mississippi Insurance Department web:  (per 8/5/13 and 9/9/13 mass emails to A/E's) 

  •  The bid bond surety AND agent HAS to be on the Mississippi Insurance Dept web (83-17-5 and 83-17-21)
  •  The contract bond surety AND agent (or MS resident agent countersigning) HAS to be on the Mississippi Insurance Dept web      and the agent HAS to be able to sign FOR THAT SURETY COMPANY
  • The insurance providers HAVE to be on the Mississippi Insurance Dept web
  • The agent signing the insurance certificate OR the MS resident agent HAS to be on the Mississippi Insurance Dept web BUT NOT FOR THE PROVIDERS (just licensed in MS)
  • These companies and agents can be checked at:  Mississippi Insurance Department - Licensing
  • See Memo with all these links on Bricks Company level under Doc Mgr / How to for A/E's

Bricks - all of the documents listed below can be found in:             

              Bricks/Company level/Document Manager/Company Documents/003 How To - AE's Miscellaneous
              OR
              Bricks/Company level/Document Manager/Company Documents/001 How to do Bricks:

Regarding Bricks/Contracts - Professional and Construction:
(the links below were removed due to "multiple" saves and the chance of error in not updating a site - see the sentence above on WHERE to find these documents in the Bricks Company Level)

              First Professional Contract Business Process step

              Second Professional Contract Business Process step

              Start Construction Contract Business Process and Upload Plans/Specs

              After Bid Opening Instructions before Award Memo

              How to Prepare Construction Contract Memo

             Contractors' Board Rule 30-9-802.1.2(8) (previously Rule 12 )

Change Order Form (below after contract pages)

Use the following for all Bid Documents and Construction Contract Preparation

 

USE THE FOLLOWING FOR ALL BID OPENINGS AND CONSTRUCTION CONTRACT PREPARATION

 

(BoB Addendum 1 went away on DECEMBER 20th, 2013)

Seal for the State of Mississippi (effective July 1, 2014)

After Bid Instructions Before Award Memo

and

How to Prepare Construction Contract Memo

*  is distributed in a packet to Professional at Bid Opening,

*  is in Bricks, Project Level, where the Professional Contract is uploaded in the specific project number document manager,

*  and is in Bricks, Company Level Tab, document manager under "How To's for A/E's" / How to do Contracts.

ELECTRONIC BIDDING MEMO:

How to Register in Magic - this is important whether Contractor registers themselves OR Bureau of Building registers them.  They need to obtain "sign-in" information IN ADVANCE of day of bids !

 

DIVISION 0:

     Division 0 Bidding and Contract Requirements - (the previous "3" separate sections of Division 0 are combined, once again, into one document below)

     Division 0 "modifications" will be from "your" Addenda - so you will need to mark Index, Drawing Index, and Spec Sections accordingly.

     Division 0 Advertisement for Bids (PROCESSED BY BoB THROUGH BRICKS - which can also be found in Bricks Project Document Manager)

Division 0 0000 Advertisement through 00900 (editable forms are below)

Advertisement for Bids (only) (get from BoB)   

(the forms that are fillable; however, you must open and save it - THEN they are fillable) 

Construction Contract pages 7, 8, 9, 10, 11, Bond, Insurance Cert "for your convenience" (the forms are fillable; however, you must open and save it - THEN they are fillable) (see Bond and Insurance Cert below for agents' use) (MID links modified 04/16/15) (modified Nov 2016 & 030317 Bond signatures. footer 120117)

Bond Form ONLY (some agents wanted access to this alone) (may be completed online)

        (the forms are fillable; however, you must open and save it - THEN they are fillable) 

Insurance Certificate ONLY (some agents wanted access to this alone) (may be completed online) (modified BI & PD 030116; August 2016 w/Nov 2016 date) 

 

2007 GENERAL CONDITIONS:     September 27, 2018     Good Morning BoB,     Thank you for contacting Documents Information at the AIA. 

The AIA will retire A201-2007 on May 31, 2021. Many of the AIA’s other documents in the design-bid-build family with a “2007" designation will retire on October 31, 2018; however, because the A201-2007 is referenced in other AIA contracts that will continue to be published beyond October 31, 2018, the AIA will continue to publish A201-2007 until May 31, 2021. Thereafter, the AIA will offer A201-2007 as a reference document, available as a locked PDF on aiacontracts.org.   

 

BE SURE AND CHECK THE SURETY, SURETY AGENT(S), INSURANCE PROVIDERS, INSURANCE AGENTS AT MID WEB AND MWCC WEB

Affidavit Certifying Payment to Subcontractors (appears in Manual at end of 00800 Supplementary Conditions)

Division 0 Section 00820 - Labor (the pages with "X" through Parts 2-5 were removed August 24, 2016, and replaced by one page that refers to:  . . . When project funding includes Federal funds . . . Where no such pages are included, then no special provisions shall apply . . . . ")   YOU WILL INCLUDE LABOR STANDARDS PROVISIONS AND WAGE DETERMINATIONS WHEN FEDERAL FUNDS ARE IN PROJECT. 

DIVISION 1:

Division 1: (includes 01010.F Minority Participation Exhibit A AND 01500.J Project Sign Exhibit B following Section 01900)(sign is found in this link. Editable 01900 and Minority Tracking form is below)

Exhibit "A" Minority Tracking or Participation Form (may be completed online)

Division 1: Section 01900 Page 24 & 25 (this form is editable but you will have to "save" it and THEN the cells will open up)

Exhibit "B" Project Sign by itself (found in Division 1 close to the end of 01900)

 

 

 

Miscellaneous

Miscellaneous:

Registration at the Mississippi Secretary of State for out-of-state entities:    need Form 2 and Form 9

         http://www.sos.ms.gov/business_services_feesForms.aspx#link3 - this does not apply to sole proprietorships and

         partnerships (whether foreign or domestic)   This DOES apply to corporations, LLCs, limited partnerships, limited liability

         partnerships (foreign and domestic)

M-54 Form ( may be completed online) (removed "in thousands" from #10 and #11 on 4/15/13 which was confusing)

M-55 Form  (May be completed on line.  Including pages for Question Number 7)
Minority Participation Form (see above under Addendum Memo)
Printing Reimbursement Form (Word version – may be completed online) (IF YOU ARE IN BRICKS, PLEASE

      UPLOAD THIS PRINTING REIMBURSEMENT FORM IN BRICKS AND ASK BOB STAFF FOR AWARD)
Professional's Application for Payment (completed and submitted in Bricks)  If your project is in Bricks, please go there to submit your Pay App through Bricks.  

Signage Sample for Construction Site (see above under Addendum Memo)

Retainage – Code Section 31-5-33 – (BOB Procedure Manual 700.28)

E-Payment - see Addendum Memo above (approximately Item 7)

E-Verify - see Addendum Memo above (approximately Item 9)
A/E (Professional Contracts)

           Commissioning Contract - Example (updated 040913; 070114 $1; 081015; 030316)

           Percentage Contract - Example - (updated 040913; 081613 energy code; 070114 $1; 081015; 030316; 040617 1.5.9; 052517 2015 ICC)

                           For "how to figure fees" -- see pages 14-15 of the Percentage Contract (immediately above)

                           ICC Codes - see page 14 of the Percentage Contract and 400.1, 600.26 of the BoB Procedure Manual


            Roofing Contract - Example (updated 040913; 081613 energy code; 070114 $1; 081015; 030316; 040617 1.5.5; 052517 ICC)

Roofing Form referenced in 2.3.3     (also found in Procedure Manual Appendix Section 400)     (you MUST   open these forms in Internet Explorer.  When you open this Roofing Form in Internet Explorer, a pop-up will ask if you want to "open", "save", or "cancel".  "SAVE" it (don't open unless you just want to view it) to your computer at that point - - because you will not have another chance to save it once you open it or fill it out.)

Change Order Form

Building Plaque - see Bricks Company Level Tab / Doc Mgr / Docs / How To - A/E's

INSTITUTION / AGENCY INFORMATION MOVED TO ANOTHER PAGE

Quote Info; Professional Contract Review Form; Contracts for U/A use; Delete from Inventory; Project Request Database Forms; Inventory of Building

(go back one step - pick the NEXT "forms" link)

PROFESSIONALS - THE "QUOTE" (under $50,000.00) INFORMATION IS ON THE FORMS FOR USING AGENCY LINK SPOKEN TO IMMEDIATELY ABOVE - THE QUOTE INFORMATION IS FOR "YOU", TOO.